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VIRGINIA UNION UNIVERSITY 
ON-CAMPUS ACTIVITY REQUEST FORM

FOR REGISTERED STUDENT ORGANIZATIONS, FACULTY/STAFF, AND/OR UNIVERSITY OFFICES

**Please submit this form no later than 3 weeks (21 days) prior to the date of the event. Submit this form as follows: 

This form is for the use of ALL of the facilities at Virginia Union University and should be completed in its entirety. The scheduling of activities/events is done on a first-come, first-served basis unless preempted by the necessity of University. Please wait for an official confirmation email before advertising your event(s). If the event is with a Student Organizations please confirm the list is an official registered organization. If the organization is outside of the University Family a fee could be charged, please contact the Vice President of Financial Affairs (804) 257-5750 for more details. 

ALL food that is at any event on the campus should be handled through Thompson Hospitality, please contact at (804) 257-5780 or vuucatering@thompsonhospitality.com for request. The request for the audio visual, facilities, and security are handled by each separate office and you will be sent the request as part of the confirmation email. The University may cancel any activity as the result of violations of University policy or falsification of documentation. If your event is cancelled it should be reported to the University office where the request was submitted as soon as possible, but no later than two (2) days prior to the scheduled date of the activity/event. Untimely notifications of multiple cancellations may result in a fine or not being able to schedule future events. This form should be completed by the Adviser of Registered Student Organizations

Please select the building you wish to reserve to fill out the request form. 
 

Thomas Henderson Center
        
Student Activity Center (Game Room)      
        Panther’s Grille         
        Large Conference Room

        Henderson Hallway and Henderson Square      
        Henderson 10 - 12           
        Faculty Dining Room


John M. Ellison Hall
        Wall Auditorium           
        Science Labs        
        Classrooms

Pickford Hall (Conference Room) 

Pickford Hall Classrooms and Labs 

C.D.King Building (Large and Small Conference Room)

Allix B. James Coburn Hall Chapel                                                                                      

L. Douglas Wilder Library 

Claude G. Perkins Living and Learning Center

Residence Life & Housing

        Newman Hall, Hartshorn Hall & White Hall            
        Storer Hall      
        Huntley Hall       
        Perkins Living & Learning Center    


NOTE: Registered Student Organizations/Faculty/Staff/Offices are required to return the room to the original condition at the end of the event. Failure to do so may result in the assessment of charges to the registered student organizations/faculty/staff/offices. If you expect a large attendance, you will be required to rent tables and chairs. Advisers should be present during the events that the student organization is requesting.