Division of Title III Administration and Sponsored Programs
The division encourages faculty and staff interest in and efforts to obtain outside sponsorship through its provision of services and support to the VUU community. The federal and local governments, state, and certain profit and nonprofit entities provide funds that enable VUU to expand research opportunities, create new programs, and engage in developmental activities, which benefit both the public and the institution. The division is responsible for providing assistance in the procurement and management of agency grants. The division along with senior administrative offices strongly
support the goal of increasing both faculty and staff involvement in research and will
participate in the process to compete successfully. The major functions of the division are to:
- Provide current information about federal/state agency grants in certaininstances private sources i.e., foundations and corporations and provideindividual training in the use of funding databases;
- Disseminate individualized information pertinent to the availability of and deadlines for external funding opportunity;
- Guide faculty in the preparation of proposal applications, including budget preparation, to ensure conformity with university policy, sponsor criteria, and federal, state, and local regulations;
- Review proposals from an editorial perspective and provide feedback as needed to ensure a quality proposal is submitted;
- Negotiate terms and conditions of grants and contracts, in coordination with the principal investigator, and prepares such grants and contracts for acceptance by the division administrator who is authorized to commit the university to the performance of the proposed projects;
- Assist in matters relating to patents, copyrights, and publication agreements;
- Direct faculty in compliance with sponsor requirements regarding the administrative close-out of awards;
- Ensure University compliance with federal rules and regulations in the administration of such grants;
- Serve as the University’s principal component organization for developing, managing and reporting Federal and State sponsored programs activities;
- Offer support and services to projects funded through sponsoring agencies.
- Represent the University in transactions with sponsoring agencies, and
- Coordinate all federally funded projects.
The policies, regulations, and procedures contained in the division’s guidelines are to be observed in all matters relating to research grants, contracts and other educational projects that commit institutional resources, faculty, and staff.
Further, the division will:
- Assist faculty and other members of the University community in monitoring the compliance of each funded project with federal regulations and
institutional policies and procedures.
- Assist individual faculty/staff, who are awarded research grants or contracts, in fulfilling their relevant responsibilities as project directors,
principal investigators, and/or managers of external projects.
- Provide oversight and coordination for all research activities at the University. In this capacity, the division offers guidelines to faculty
and staff for pre-award/proposal development, submission to external funding agencies, grant award activities involving indirect cost negotiation and budget
monitoring, post-award reporting processes and close-out procedures.
- Provide new and experienced investigators and administrators with information regarding the established University procedures regarding the conduct of research and sponsored program activities supported through federal, state, and private sources.
- Ensure accountability and proper management of sponsored program activities.
Service Points to Remember
Proposal Development: Proposal development is one of the primary objectives,
as well as, one of the key activities of the division. Representatives in each of the four
schools are available to assist and direct proposal development in the various
discipline areas. The division staff provides proposal development and processing
assistance for all sponsored research grants and contract activities funded from
Proposal Review: Each proposal, upon submission to an external agency,
reflects upon the capabilities and standards of Virginia Union University. To
assure uniform, high quality institutional representation, each proposal must pass
a multi-step internal review. Signature authorizations at the Investigator’s,
Departmental, the School, and the University Administrative levels must be
secured to complete the review process. The division is prepared to assist and
complete the proposal review process at the University’s Administrative level.
Research Incentives Program: The division has developed a comprehensive awards program to encourage faculty to participate in proposal writing. A percentage of the indirect charges earned from funded grants and contracts are distributed to the principal investigator, and/or department of origin, and the University. Research incentive awards are designed to promote reward and successful grantsmanship.