Welcome to Virginia Union Universty's Office of Financial Aid!
The Office of Financial Aid assists students in the application process for financial aid. The office processes Free Applications for Federal Student Aid (FAFSAs), awards financial aid to students, provides financial aid loan counseling and prepares and submits financial aid reports and information to the state and federal government.
Our website is full of important information regarding financial aid. Please take some time to visit the important links. All degree candidates at Virginia Union University are eligible to apply for financial assistance. Your eligibility for need-based aid is determined through the Free Application for Federal Student Aid (FAFSA).
Financial assistance is awarded on a first come, first-served basis so complete your FAFSA as soon as possible. You do not have to wait for a response from the Office of Admissions to apply for Financial Aid.
For Graduate Financial Aid, please click the following link.
Contact the Financial Aid Office at:
Office: (804) 257-5882
Fax: (804) 257-5797
The Financial Aid application process is a lengthy, and at times, complicated procedure. However, if your follow the five-step process below you will be successful.
Step 1 – Create your Federal Student Aid ID (FSA ID)
You can create your FSA ID at www.fsaid.ed.gov. You will need your FSA ID to electronically sign your Free Application for Federal Student Aid (FAFSA). If you are a dependent student for FAFSA purposes, one of your parents will also need to create a FSA ID at www.fsaid.ed.gov to electronically sign the FAFSA. This will ensure the quickest, most accurate filing process. In addition, your FSA ID will allow you to:
Write your FSA ID down in a safe place as you will need this information in order to access any Federal Student Aid information.
Step 2 – File the Free Application for Federal Student Aid (FAFSA)
To be considered for any type of financial aid (grants or loans), all students must file the FAFSA. Remember to include Virginia Union University’s school code on the FAFSA; if you do not include our school code, we will not receive your application. Virginia Union University’s school code is 003766.
There are two ways to complete the application:
The Virginia Union University Office of Financial Aid recommends that applicants file the FAFSA online as it is the fastest, most efficient, and most accurate application method. Your results will be sent to you and the university about a week after completing your application if it is electronically signed with your FSA ID.
Please note that you must apply once every school year. You must also be accepted into a degree program by Admissions and be in good academic standing to receive financial aid.
Step 3 – The Student Aid Report (SAR)
After your FAFSA is processed, you will be sent a Student Aid Report (SAR). Electronic filers who provide an email address will be sent an email providing an electronic link to their SAR. Electronic filers who do not provide an e-mail address and those who complete a paper FAFSA will be sent a paper SAR in the mail.
Once you receive your SAR, you should review it for accuracy. Students who receive their SAR electronically can make any necessary corrections online at www.fafsa.ed.gov. Processing of your award may take three to four weeks after we have received your accurate application record and all other documentation. Please check your Virginia Union University email or MyVUU account regularly to see if we are requesting any additional information.
To get an early start on the financial aid process, visit FAFSA4caster at www.fafsa4caster.ed.gov .The FAFSA4caster website provides information about the financial aid process and can help you become familiar with the various types of federal student aid that are available.
Step 4 – Additional Information
After your FAFSA is processed, Virginia Union will be sent the information electronically. For electronic filers, the data is usually received in 3-5 business days. For those who completed a paper FAFSA, the data is usually received in about 4-6 weeks.
Once your FAFSA data is received, you may be required to submit additional information to the Virginia Union University Office of Financial Aid. One third of all federal aid applicants are randomly selected for a process called "verification." Please check your Virginia Union University email or MyVUU account to see if any additional documentation is needed to complete the processing of your financial aid application.
Step 5 – Award Notification
After your FAFSA is processed and all required information has been reviewed, you will receive your financial aid award package in the mail. Please review all information in your award package and follow the instructions in your award package to complete the financial aid process. You can also view your awards on myVUU. Logon to you MyVUU and click “My Financial Aid” under “Student Finances.”
Grants, loans, work-study, and scholarships are all considered financial aid. Learn more about what is included in your award package here:
A grant is a type of financial aid that does not require repayment. Virginia Union University participates in several need-based federal- and state-funded grant programs. Students who have completed a bachelor’s degree are not eligible to receive any of the types of aid below.
The following need-based grant programs are available at Virginia Union University:
Federal Pell Grant
The Federal Pell Grant is an award for undergraduates only with no prior bachelor’s or professional degree. Eligibility is primarily based on the Expected Family Contribution (EFC) but is also affected by enrollment status. A minimum of 12 credit hours each semester is required to receive full eligibility, with pro-rated awards going to students with less than 12 credits.
FSEOG (Federal Supplemental Educational Opportunity Grant)
FSEOG is for undergraduate Federal Pell Grant recipients with exceptional financial need (i.e., students with the lowest EFCs). Students may receive up to $1,000 a year depending on eligibility and funding level. Preference is given to student with a 0 EFC.
Virginia Union University participates exclusively in the Federal Direct Student Loan Program which includes Subsidized Student Loans, Unsubsidized Student Loans and Parent Loans. The Federal Government is the lender in the Federal Direct Student Loan Program. Students and parents interested in federal student and parent loans will be required to apply through the Federal Direct Student Loan Program and complete master promissory notes. If you decide to borrow a loan, your loan information will be submitted to the National Student Loan Data System (NSLDS), and will be accessible by guaranty agencies, lenders, and schools determined to be authorized users of the data system. Loans are currently disbursed in two installments in a given semester.
For additional information on the Federal Direct Student Loan Program, please click on the following links:
Eligibility for a Federal Direct Stafford Loan
To be eligible for a Federal Direct Stafford Loan, a students must be enrolled in at least 6 credits and complete the following steps:
Right to Refuse a Loan
You have the right to refuse Federal Stafford Loans offered to you even after you have signed the promissory note. You must submit your refusal in writing to the Financial Aid Office. If you have outstanding charges at the time of refusal, you must pay them in full at that time.
Federal Stafford Loan Exit Counseling
Exit counseling is required for students who are graduating, are not enrolled in the current semester or who drop below six credits. Exit counseling can be completed at www.StudentLoans.gov.
The Federal Work-Study (FWS) program provides part-time employment opportunities to eligible students in order to help them afford college. Eligible students are awarded an allotment of funds which may be earned through part-time employment in FWS-approved position. FWS jobs are designed to be flexible around students’ class schedules.
Many organizations, including Virginia Union University, offer scholarships each year to students who deserve recognition for their academic achievement, service, and talent. Virginia Union University offers a number of scholarships created exclusively for Virginia Union students through donors’ generous support of the University.
Financing a higher educational experience is an investment the future. If students decide to utilize Federal Direct Loans in meeting their higher educational costs, a clear understanding of rights and responsibilities, as a student loan borrower, is critical to managing personal finances.
Federal regulations state that students who have borrowed federal student loans are required to participate in a student loan exit counseling session upon falling below halftime enrollment, withdrawing or graduating. Exit counseling helps students understand their rights and responsibilities as student loan borrowers. The exit counseling session will provide useful tips and information to help manage student loans, including repayment plans and estimated monthly payments. In an effort to assist you with fulfilling this regulation, the student financial aid office provides an online opportunity to complete this requirement.
Students will be notified in writing when exit counseling is required. They will be directed to complete the session online at www.studentloans.gov (students must log into the website to access the counseling session with their FSA ID and password). The Office of Financial Aid also offers financial aid exit counseling sessions designed to answer any questions students may have regarding their federal student loans.
Students Enrolled Less than Halftime
If you have utilized a federal student loan and are currently enrolled on a less than halftime basis, taking time off from school, or have withdrawn from the university then you must complete loan exit counseling at www.studentloans.gov. Completion of this counseling session provides you with the information you will need to manage your loan while you are not in school.
Exit Counseling Guide
This U.S. Department of Education's Exit Counseling Guide will help you understand your rights and responsibilities as a student loan borrower.
Students should file a Free Application for Federal Student Aid (FAFSA) as early as possible. Applications received before the priority date shown in the table below will be considered for the maximum amount of grant aid. Applications received before the guarantee date will be processed prior to the start of classes.
Semester Attending Virginia Union University
April 15, 2019
May 1, 2019
May 15, 2019
July 15, 2019
October 15, 2019
November 15, 2019
April 15, 2020
May 1, 2020
Please note: Financial aid, including loans, will continue to be offered after these dates. However, aid will only be on a first-come, first-serve basis. If you apply for aid after the guarantee date, your aid may not be in place prior to the start of classes.
Dependent Verification Worksheet (2019-20)
Independent Verification Worksheet (2019-20)
Dependent Monthly Expense Form (2019-20)
Independent Monthly Expense Form (2019-20)
Miscellaneous Financial Aid Forms:
Loan Information Sheets:
The Higher Education Act requires recipients of Title IV funds which include the Federal PELL Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Work-Study (FWS), Federal Direct Stafford Loan(s), and Federal Direct Parent PLUS Loan for Undergraduate Students, to maintain Satisfactory Academic Progress as they move forward in earning a degree. Satisfactory academic progress applies to all payment periods (Fall, Spring, and Summer) regardless of whether the student received financial aid. All students are required to meet both Quantitative (PACE) and Qualitative (cumulative grade point average (Cum GPA) standards). A review will be made at the end of each payment period to determine if the student meets the criteria.
In order to maintain financial aid eligibility, an undergraduate student must complete at least
67% of the total credit hours attempted cumulatively. Courses that are accepted as transfer
credits are added into the cumulative total of successfully completed credits when calculating PACE.
Cumulative number of credits a student successfully completed
Cumulative number of credit hours a student attempted
In order to maintain financial aid eligibility, an undergraduate student is required to maintain a cumulative 2.0 GPA.
Undergraduate hours completed = 2.0 Cumulative GPA
Maximum Allowable Time (150% rule)
Students shall remain eligible for financial aid if they complete their program before attempting 150% of the total number of credits required for the program. A student pursuing an undergraduate degree at Virginia Union University (which requires at least 120 credit hours for completion) may register for a maximum of 180 credit hours or 150% of the length of the program during his /her tenure at the University. (150% X 120= 180). Transfer credit officially accepted as coursework for the program in which the student is enrolled shall be included in this calculation.
FINANCIAL AID SUSPENSION
Failure to meet either Quantitative (PACE) and/or Qualitative (Cumulative GPA) will result in the student being non-compliant with the SAP Policy and ineligible for financial aid for future semesters. Removal from financial aid does not prevent students from enrolling at the university without financial aid if, based on their academic standing with the university, they are otherwise eligible to continue their enrollment.
However, in the event that a student is suspended or dismissed from the university for poor academic performance, his/her eligibility for financial aid is suspended until he/she is eligible to enroll again at the college.
FINANCIAL AID WARNING
Students failing to meet the requirements of the Satisfactory Academic Progress guidelines will be placed on financial aid warning for one semester/term. Students on warning are allowed to receive financial aid for the next enrolled payment period. While on warning, if the student does not make SAP, they will lose their aid eligibility for the following enrolled payment period. If the student becomes ineligible for Federal Financial Aid, the student can appeal the decision by following the guidelines as set forth in the Financial Aid Appeal Process.
FINANCIAL AID APPEAL PROCESS
Students who have their federal financial aid canceled for failure to make SAP while in a warning status may submit a formal appeal. The appeal request will be considered if the student has suffered undue hardship such as death of an immediate family member, injury or illness, or other special circumstances as determined by the financial aid administrator or designee. Students requesting an appeal must submit the Financial Aid Satisfactory Academic Progress Appeal Form with appropriate documentation to the Office of Financial Aid explaining the circumstances which affected the student’s academic performance.
All appeals should be submitted in writing with supporting documentation to the attention of the Director of Financial Aid, Virginia Union University, 1500 N Lombardy St., Richmond, VA 23220. Appeal letters must be received by the Office of Financial Aid no later than July 15th for the Fall semester and January 3rd for the Spring semester. For Students attending Summer school, appeal letters must be submitted by May 15th. In some instances, an interview may be scheduled for the student to address any questions concerning the appeal request. The appeal request will be addressed by the Office of Financial Aid and all decisions are final.
The financial aid appeal letter should:
If the appeal is approved, the student will be placed on Financial Aid Probation. During the student’s matriculation, the student will not be allowed to successfully appeal more than two (2) times. Once a decision has been rendered, no further information will be considered.
As part of the appeal approval process, the student will required to develop an Academic Success Plan (ASP) that is completed between the student and his/her academic advisor. If the appeal is granted, the signed ASP must be submitted to the Financial Aid Office prior to any aid being disbursed.
FINANCIAL AID PROBATION
Only students whose appeals have been granted will be placed on Financial Aid Probation. Financial Aid Probation is for the next enrolled payment period only unless it is determined by the academic plan that the student may need a longer probation period. At the end of the next payment period, all enrolled students on probation will have their academic record reviewed to determine if they have met the requirements for SAP and/ or the requirements of their academic plan.
Students must meet the guidelines established for SAP as stated above in order to regain eligibility to receive Federal Financial Aid.
Cumulative grade point average can only be increased by completing courses at Virginia Union University. Sitting out for a semester is not sufficient to re-establish aid eligibility. Eligibility is only re-established when the student becomes compliant with the quantitative and qualitative measures required for Federal SAP guidelines.
WITHDRAWALS (W, WO, WF) and NA Grades which are recorded on the student’s transcript, will be included as credits attempted and will have an adverse effect on the student’s ability to maintain satisfactory academic progress.
INCOMPLETE (I GRADES), which are recorded on the student’s transcript until removed, are processed in the SAP calculation as attempted courses and may affect eligibility. If the Incomplete grade causes a student to lose financial aid eligibility, the student will not be awarded aid until the Incomplete grade is removed. A student who has incomplete grades must remove them within sixty (60) days of enrollment (i.e., if classes start on August 15, grades must be in Registrar’s Office by October 15) to be considered for financial aid eligibility for the year. Work for the incomplete grade must be completed 60 days into the next term of residency or it will be converted to a grade of “F”.
The successful completion of a course is defined as receiving one of the following grades: A, B, C, or D. Courses with grades of F, FA, I, and W will not qualify in meeting the minimum standard.
REPEATED COURSES will be counted as attempted hours each time the course is taken and the student is receiving financial aid for that course. Financial aid recipients may repeat a failed course as many times as necessary to pass the course, but each course repeat will count as an attempted course in the quantitative calculation for SAP. A financial aid recipient may repeat a passed course only once and receive financial aid for that repeated course.
CHANGE OF MAJOR – A student may change from one major to another during attendance at the University. Students who change from one major to another are still expected to maintain satisfactory academic progress and complete the course work within the time frame or hour limitation stated unless an appeal is approved.
TRANSFER STUDENTS will be evaluated on the number of semester hours transferred in plus the hours and the GPA earned while in attendance at Virginia Union University.
Virginia Union University (VUU) offers a myriad of scholarship opportunities for all students who attend. VUU are dedicated to helping students find ways to fund their education and below are a few ways to start. Click a link below and read about all VUU offer and more.
How Withdrawals Affect Financial Aid
Federal (Title IV) financial aid funds are awarded under the assumption that a student will remain in classroom attendance for the entire period (semester) for which the funds were awarded.
When a student withdraws from all courses, regardless of the reason, they may no longer be eligible for the full amount of federal financial aid funds originally awarded. The return of funds to the federal government is based on the premise that a student earns financial aid in proportion to the length of time during which the student remains enrolled. A pro-rated schedule determines the amount of federal student aid funds a student will have earned at the time of full withdrawal. For example, a student who withdraws in the second week of the semester has earned less of their financial aid than a student who withdraws in the fifth week. Once the 60% point in the semester is reached, a student is considered to have earned all of the financial aid originally awarded and will not be required to return any funds.
For financial aid purposes, the last date of attendance is one of the following: the date the formal withdrawal process begins, the date the student otherwise gives official notice of intent to withdraw (i.e., letter, phone call, e-mail, in-person), the mid-point of the term, or the last documented date of attendance in an academically-related activity (i.e., documented attendance in a class or lab or submission of an assignment in a video course)
Federal regulations require a recalculation of financial aid eligibility if a student:
Virginia Union University students who receive federal financial aid and who do not remain in attendance through the end of the semester could be responsible for repaying a portion of the financial aid originally received.
Students who do not begin attendance in classes are not eligible for federal financial.
NOTE: Virginia Union University’s institutional tuition refund policy is separate from federal regulations to return unearned aid. Receiving a tuition/fee refund from the university will have no impact on the amount the student must repay to the federal aid programs.
How Earned Financial Aid is Calculated
Financial aid recipients “earn” the aid they originally received by remaining in classes. The amount of federal financial aid earned is based on a pro-rated system. Students who withdraw or do not complete all classes in which they were enrolled may be required to return some of the aid originally awarded.
The university is required to determine the percentage of TIV aid “earned” by the student and return the “unearned” portion to the appropriate federal aid programs. The university is required to perform this calculation within 45 days of the date the school determines that a student has completely withdrawn. The school must return the funds within 45 days of the calculation. The R2T4 calculation is completed by the Office of Financial Aid.
The following explains the formula used to determine the percentage of unearned aid to be returned to the federal government:
When a Student Fails to Begin Attendance
If financial aid is processed for a student who never begins attendance in any class for which the student is registered in a term, all aid will be canceled.
The Registrar provides attendance certification reports after the census date of the payment semester. This report lists the students and the classes in which they never attended. Financial aid originally awarded is canceled for students who failed to begin attendance in all classes in which they were originally enrolled and is adjusted for those who fail to begin attendance in a portion of the classes in which they were originally enrolled.
When a Student Fails All Classes
If a financial aid recipient who has not officially withdrawn fails to receive a passing grade in at least one class during the term, the Financial Aid Office will determine whether the student actually established eligibility for the aid originally awarded. Instructors will be contacted and asked to provide information on the student’s attendance. If the student did not begin attendance, or stopped attending during the payment period, the financial aid originally awarded will be canceled or adjusted.
How a Withdrawal Affects Future Financial Aid Eligibility
Refer to the Satisfactory Academic Progress Policy to determine how a withdrawal impacts future financial aid eligibility.
What's the first step in applying for financial assistance?
Start by completing and filing the current Free Application for Federal Student Aid (FAFSA). On the FAFSA, be sure to list all colleges and universities you're considering attending and double check to make sure your social security number is listed correctly on the application. It's best to have already-filed federal tax information available to complete the FAFSA. Four to six weeks after you submit your completed FAFSA, you will receive a Student Aid Report (SAR), which will also be sent to all colleges and universities listed on your FAFSA.
How do I know whether I'll qualify for aid?
Once Virginia Union University has received your admissions application and SAR, we can determine whether you'll qualify for any college-sponsored funding, such as merit scholarships, in addition to federal funding. Your financial aid "package" may include the following funding: Pell Grant, Federal Supplemental Educational Opportunity Grant, Perkins Loan, Stafford Loan (subsidized/unsubsidized), Federal Work Study, Virginia Tuition Assistance Grant, CSPA, Parent PLUS Loan, VUU Grant, and Merit Scholarship. Virginia residents also may be awarded Virginia TAG and Virginia College Scholarship Assistance Program.
Do I need to apply separately for state funding programs?
Yes. Virginia residents must complete and file the Virginia Tuition Assistance Grant (TAG) application, which is available from the VUU Office of Admissions (800-368-3227).
Can I apply for financial aid on-line?
Yes! The first step in the financial aid process is to complete and submit the Free Application for Federal Student Aid (FAFSA). Your filing options are a Paper FAFSA (7-10 processing days), or Electronic (3-5 days) to process. Electronic filing eliminates delays that can occur by mailing the application. Also, FAFSA on the Web edits the application prior to submitting it to Federal Student Aid, which significantly reduces the number of errors on the application. FAFSA on the Web now even lets applicants from the previous award year pre-fill the application with much of their preexisting data.
Remember to include VUU's Title IV code (003766) so your SAR will be sent automatically to Virginia Union University.
For help with filling out the FAFSA, you can go to
When should I apply?
It's important to apply as early as possible--that is, January 1 (for the Fall semester) or as soon as your Federal taxes for the previous tax year have been filed. You cannot apply earlier than January 1. And remember, don't wait for a response to your admissions application before you apply for financial aid; file the FAFSA as soon after January 1 as possible--especially if financial aid will determine your college choice.
As a student receiving financial aid, you have a number of rights and responsibilities that support your educational goals. Financial aid recipients are obligated to use the funding they receive in an ethical manner to support their educational goals. Whether you receive scholarship funding, federal and/or state grants, or loans, you are receiving assistance that carries with it an obligation to use the funding as it was intended.
As a financial aid recipient, you have the right to:
When seeking or receiving aid, you have the responsibility to
Receiving aid is a partnership. The Office of Financial Aid works with you to help you achieve your educational goals while you work to comply with the requirements of the aid programs offered.
Virginia Union University
Attn: Office of Financial Aid
1500 North Lombardy Street
Richmond, VA 23220
Financial Aid Office Hours:
Monday - Friday - 8:30 a.m. - 6:00 p.m.
Feel free to give us a call at 804-257-5882 or email us at firstname.lastname@example.org.
Toll free number: 1-800-368-3227 extension 5882
Fax: (804) 257-5797
Virginia Union University's School Code is 003766